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Foolproof Tips for Keeping Your Small Business Organized

Small business owners have dozens and dozens of tasks they need to complete to grow and succeed. But with so much on your plate, it can be difficult to keep on top of them and stay afloat. It can be especially difficult if you don’t have any help and can’t delegate responsibilities to other employees. So how can you make sure that you aren’t getting behind in your work? Here are some tips to get organized that you can use in your daily business and even your personal life.

Create an Overview
The beginning step in this process is to sit down and see all the tasks that you need to do. Write them down on a piece of paper so that you don’t forget any, and can refer back to it later. After you think you have everything, be sure to double and maybe even triple check that you didn’t forget anything important. There’s nothing worse than realizing you need to do something at the last minute and panicking. Rushing a job is never a good idea—it puts stress on you and can reflect poorly on you later on.

Break Things Down
Now that you have all of your assignments accounted for, take a closer look at things. Examine the size of each one and how long it would take you to finish it. You can put tasks into yearly, monthly, weekly and even daily groups that give you detailed step-by-step directions on what to do. Having a set guideline will make it easier for you to get things done, and will help keep you from getting stressed out. Pretty soon you will realize that those daunting large tasks are easily completed in smaller steps.

Keep Tasks in Front of You
The one thing you don’t want to do after you have everything in order is to lose track of it. Shoving papers into a desk drawer quickly gets everything out of order, and you’re basically back to square one. Put them in a place that you will see daily to remind you what needs to get done. Two good places for sticky notes are a bulletin board or even your fridge.

Other Ways to Organize
As previously mentioned, pinning sticky notes on a board or hanging them on your fridge keeps tasks top of mind. You can also use an erasable white board which will save paper and can easily be changed if you have something unexpected pop up. A desktop calendar works well, too. If you have a smartphone that you keep with you, you can set reminders and calendar notifications that will alert you about things you need to do. These work especially well since you spend lots of time away from your office space as an inspector.

Check It Off
When you finish a task, be sure to cross it out or check it off so you know that it’s done. This is good to refer to later in case your day gets hectic and it becomes difficult to remember everything. It can also give you a sense of satisfaction that you were able to accomplish something that may have originally seemed overwhelming. If you will need to reference one of these tasks later one, you can create a folder either digitally or in a cabinet to keep them for your records. Put the accurate date on them and any required documents that go with it. When you are able to keep things in order, it will help you reduce your stress and keep your business running smoothly.

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